A computerized maintenance management system or commonly known as CMMS is used to schedule and plan your equipment related maintenance management in the same way a material resource planning or MRP system helps in the scheduling and the ordering of raw materials.

There are pros and cons to any system and CMMS cloud software is not an exception. In this article we will discuss three sureshot signs that implies that your business needs a CMMS tool right now.

CMMS is predominantly used to schedule and plan equipment and asset maintenance with the aim of preventing wastage and unnecessary downtimes.

If your Maintenance Management is Reactive

If your maintenance staff team is always engaged in solving problems that have already, then you need a CMMS system. A computerized maintenance management system will help you in creating a preventive maintenance schedule to prevent most unexpected breakdowns from happening in the first place.

Maintenance and Repairs plays catchup

When you don’t have a proper maintenance schedule in place, your company might end up deferring maintenance until the equipment is badly in need of repair. Let’s assume an equipment that requires oil to be replaced periodically, and if in your existing system, you will attend it only after someone reports the equipment is smoking from burned oil or the motor is making extra noise, then your maintenance schedule is not effective. A effective maintenance schedule should consider all parts and components and attend to them before they cause any problem, so that your whole facility can run without any problem throughout the year. This also helps in the improvement of your equipment’s lifespan with proper maintenance. This is possible with the help of an effective CMMS system.

Maintenance Goes Overtime

A good number of companies end up wasting their valuable time and resources on performing maintenance based on the calendar instead of the condition of the equipments and their runtime. This results in ineffective maintenance schedule that doesn’t take into account the actual ground realities, instead it artificially simplifies the maintenance schedule without having any positive effect on ground. With the help of a CMMS system, you will be able to plan out a maintenance schedule as part of your staff’s existing workload and even eliminate overtime costs.


If you consider yourself to be too busy to deal with failures and prefer to prevent them from happening in the first place through periodic preventative maintenance, then you need to get a CMMS system right away.

If your selection criteria is to perform maintenance only when the equipment is about to fail, then you need not consider a CMMS tool. Though you might save costs in the short term, it will cost you a lot more in the long term.

A CMMS tool will help you organise all your maintenance related tasks for easy accessibility and effective performance as well. A computerized maintenance management system can help you in figuring out which equipments consume more spare parts and which consumes more supplies and so on. It reveals various performance and productivity metrics which you can use to further develop actionables.

I hope this article was useful for you to learn more about computerized maintenance management system and how a preventive maintenance plan can help your company in the long term and how a CMMS system can help you to do just that. If you have any doubts with regards to this, let us know through the comments and we will be glad to help you out. If you have any suggestions regarding how we can improve the article, let us know them through the comments as well for us to improve.


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